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Rules

General Rules

General rules are rules that apply to everyone at all times. These rules are supposed to keep great relations within the team and help us become a stronger organisation.

  1. BASIS
    1.1 Youth Europa (from here on “organisation”) is an international non-governmental non-profit organisation.
    1.2 The organisation is made up of autonomous national branches that work in coordination with each other in order to fulfill its mission.
    1.3 The highest body of the organisation is the board.
    1. 1.3.1 The board is made up of 2 representatives from each national branch.
  2. MEMBERSHIP
    2.1 Members follow all of the rules set by the organisation and its national branch.
    2.2 Members maintain the best possible group atmosphere.
    1. 2.2.1 Members address sources of conflict as soon as they arise.
    2. 2.2.2 Members hold each other accountable.
    3. 2.2.3 Members will express their opinions and ideas in a constructive way.
      2.2.4 Members will complete tasks they’ve committed to.
    4. 2.2.5 Members will alert the group to any task that will be early, late, better or worse than expected.
    5. 2.2.6 Members are cooperative, helpful and supportive towards each other.
      2.2.7 Members are proactive and agree that not voicing your objection to something means that you support it. 

    2.3 Members can nominate a person to become a potential new member.
    2.4 Potential new members enter a one year trial period in which their suitability will be evaluated.
    2.4 New members have to be approved after the trial period by the board with a majority vote. 
    2.5 Membership does not expire.

  3. TOOLS
    3.1 The members are using Slack as its main tool for communication within the organisation.
    3.2 The members are using Google Workspace (Drive, Docs, Sheets, etc.) as its main tool for delegation/project management.

Project Rules

Project rules are additional rules that apply for the members during youth exchanges, training courses and other events that are similar in nature.

  1. ROLES
    1.1 There are three main roles in every event:
    1. 1.1.1 Coordinator – Facilitates team meetings and coordinates the work between all other roles. Ensures that the project is reaching its objectives & goals.
    2. 1.1.2 Facilitator – Responsible for carrying out the program and ensuring the good quality of the activities. Handles most of the communication between the participants and the organizers.
    3. 1.1.3 Helper – Multifunctional role that can be assigned to members and participants alike. They take some of the workload off of the other roles and help them carry out various tasks. Group leaders are considered to be helpers.

    1.2 Coordinator is responsible for assigning a specific role to each of the people in the organizing team.
    1.3 Each member of the organizing team is responsible for coordinating their own helpers.
    1.4 One person can cover several roles if it is not possible to assign it to a separate person.

  2. WORK
    2.1 All participants & organizers should stay at the venue for the entire duration of the event so that they wouldn’t disrupt the group.
    2.2 There has to be at least one short meeting on each day to discuss project-related matters, solve any problems and delegate tasks between the organizers.
    2.3 Organizers need to stay friendly, supportive & professional throughout the event:
    1. 2.3.1 Organizers ensure the safety of the participants.
    2. 2.3.2 Organizers do not abuse alcohol or other substances during the event and act responsibly.
    3. 2.3.3 Organizers do not abuse their power over the participants and treat them with respect.
    4. 2.3.4 Organizers follow the same rules that they have set for the participants.
  3. VISITORS
    3.1 Visitors are only allowed to the event if the organizing team allows it.
    3.2 The organizers have to introduce the visitors to the rest of the group.
    3.3 Visitors should not participate in the activities that they can’t complete.

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